Contract Administrator | FItout
- Melbourne CBD
- Permanent / Full Time
- $110,000- $140,000 + Super Total Salary Package
- Excellent Leadership Team | Great Office Location | Big On Team Culture
- Strong Pipeline of Secured Work | Repeat Business
- $110,000 - $140,000 + Super Pending Experience
THE COMPANY
Our client is an established commercial fitout business delivering fast-paced projects across food retail and high-volume commercial environments. They are known for strong systems, repeat clients, and a collaborative delivery culture.
THE ROLE
An opportunity exists for an experienced Contract Administrator (3–5 years) to join the Construction Delivery team. Working closely with the Project Manager, you will support the financial, contractual, and administrative delivery of multiple concurrent projects.
This role plays a key part in coordinating internal teams, clients, suppliers, and subcontractors to ensure projects are delivered to agreed programme, quality, compliance, and financial outcomes. Reporting is to the Project Manager, with oversight from the Construction Manager.
KEY RESPONSIBILITIES
You are a proactive and organised Contract Administrator with strong financial literacy and experience in commercial fitout or food retail environments. You are confident managing multiple projects, communicating with stakeholders, and maintaining accurate project documentation.
ACTION
Send an up-to-date copy of your CV and Project List to the details below. Alternatively, reach out directly for a highly confidential discussion.
Jeremy Phelan
3D Recruitment
jeremyp@3drecruitment.com.au
0439 874 107
Apply Now
Our client is an established commercial fitout business delivering fast-paced projects across food retail and high-volume commercial environments. They are known for strong systems, repeat clients, and a collaborative delivery culture.
THE ROLE
An opportunity exists for an experienced Contract Administrator (3–5 years) to join the Construction Delivery team. Working closely with the Project Manager, you will support the financial, contractual, and administrative delivery of multiple concurrent projects.
This role plays a key part in coordinating internal teams, clients, suppliers, and subcontractors to ensure projects are delivered to agreed programme, quality, compliance, and financial outcomes. Reporting is to the Project Manager, with oversight from the Construction Manager.
KEY RESPONSIBILITIES
- Support Project Managers across multiple live projects
- Set up and maintain project files (S Drive, Procore, 1Breadcrumb)
- Prepare RFIs, EOTs, NODs, and project documentation
- Assist with OH&S documentation, site inductions, and SWMS
- Prepare and manage Purchase Orders and subcontractor invoices
- Track project costs, labour spend, and variations
- Prepare and issue client and subcontractor variations
- Coordinate client meetings and progress reporting
- Manage supplier and subcontractor documentation and compliance
- Contribute to weekly project and financial reporting
- 3–5 years’ experience as a Contract Administrator
- Fitout or food retail experience (Desirable)
- Strong cost control and financial reporting skills
- Ability to manage multiple projects concurrently
- Excellent written and verbal communication skills
- Strong organisational skills and attention to detail
You are a proactive and organised Contract Administrator with strong financial literacy and experience in commercial fitout or food retail environments. You are confident managing multiple projects, communicating with stakeholders, and maintaining accurate project documentation.
ACTION
Send an up-to-date copy of your CV and Project List to the details below. Alternatively, reach out directly for a highly confidential discussion.
Jeremy Phelan
3D Recruitment
jeremyp@3drecruitment.com.au
0439 874 107
For more information
